Health and Safety Agents

Health and Safety Agents

The SACPCMP Pr. CHSA scope of work defines 64 services and 62 deliverables that in turn describe a robust process of managing and demonstrating compliance with the Occupational Health and Safety Act (85 of 1993) and Construction Regulations (GNR 84 of 2014) as amended, on a construction project.

Although the process is standard across projects, the outcomes are a unique response to, among other, the project scope and complexity, composition of construction project team, construction project documentation programme, the site and it’s environment.

The need for a particular downstream service is determined by the outcomes (deliverables) of upstream services. Although certain services can be performed retrospectively, it cannot be known with certainty whether a downstream service or deliverable can be omitted, or properly completed, unless the associated upstream services and deliverables have been performed.

For this reason, Artis Mavin recommends a complete Pr. CHSA assignment. The decision to selectively omit or perform particular services or deliverables must be a formal and informed one, based on a confident determination (with diligent, defensible records) of the information gathered from associated services and deliverables. 

Being appointed for all services and deliverables, the Client will be made aware of what can be omitted in subsequent stages, based on the information and decisions taken  during each respective project stage. 

Stage 1 – Project Initiation and briefing / Inception

  1. Demonstrate the Construction Health and Safety Agent’s competency and resource.
  2. Assist in developing a clear construction health and safety project brief.
  3. Attend the project initiation meetings.
  4. Conclude the terms of the agreement with the client.
  5. Advise on the necessary surveys, analyses, tests and site or other investigations where needed for the next Stage of the project.
  6. Advise the client on the adequacy of health and safety competency and resources of the other consultants.
  7. Identify the construction health and safety risk profile.
  8. Provide necessary information within the agreed scope of the project to the other consultants.
  9. Define the consultant’s scope of work and services.

Stage 2 – Concept and viability

  1. Agree the documentation programme with the principal consultant and the other consultants.
  2. Attend design and consultants’ meetings.
  3. Review and evaluate design concepts and advise on construction project health and safety in conjunction with the other consultants.
  4. Review, update and agree the construction project health and safety risk profile and prepare the construction project H&S policy.
  5. Advise on preliminary cost estimates / budgets for construction project health and safety.
  6. Prepare draft construction project baseline risk assessment.
  7. Assist the client in the procurement of necessary and appropriate specialists, including a clear definition of their roles, responsibilities and liabilities.
  8. Advise the client on the adequacy of the health and safety competency and resources of the appropriate specialist(s).
  9. Assess and approve the appropriate specialists(s) health and safety plan(s).
  10. Monitor the implementation of the appropriate specialist(s) health and safety plan(s), including periodic audits.
  11. Prepare the draft construction project health and safety specification.
  12. Agree the format and procedures for health, safety and hygiene construction project control.
  13. Advise and agree with the other consultants regarding their Construction Project H&S requirements and related design risk management responsibilities.
  14. Liaise, co-operate and provide necessary information to the client / principal consultant and the other consultants.

Stage 3 – Design Development

  1. Review the documentation programme with the principal consultant and the other consultants.
  2. Attend design and consultants’ meetings.
  3. Finalise the construction project health and safety risk profile.
  4. Advise designers (and specifiers) of their H&S legal liabilities and responsibilities for constructibility, maintainability and operability of the structure.
  5. Manage, co-ordinate, integrate & record the design risk management process with the other consultants to suit the documentation programme.
  6. Monitor integration of H&S aspects for constructability, maintainability & operability and finalise the Construction Project baseline risk assessment.
  7. Identify and implement precautions necessary for Construction Project H&S control and update the construction project tender health and safety specification(s).
  8. Agree on a format for the Health and Safety File.
  9. Assess and approve necessary construction project health and safety plan(s) for early works.
  10. Monitor the implementation of necessary construction health and safety plans, including periodic audits for early works.
  11. Assist the cost consultant with detailed information for initial construction project health and safety cost estimates / budgets.
  12. Liaise, co-operate and provide necessary construction project H&S information to the client, principal consultant and the other consultants.

Stage 4 – Documentation and Procurement

  1. Attend design and consultants’ meetings.
  2. Assist in developing a clear construction project health and safety procurement process.
  3. Finalise the construction project tender health and safety specification(s) and integrate with the procurement documentation (outline).
  4. Provide and record construction project health, safety, hygiene and design risk information to the principal consultant and other consultants.
  5. Prepare the construction project health and safety documentation for submission to authorities.
  6. Participate in construction project tender clarification meeting(s).
  7. Assist with the evaluation of tenders and verify contractors CH&S competencies, knowledge and resources to carry out the construction works.
  8. Assist the cost consultant in the finalisation of the construction project health and safety cost estimate / budget.
  9. Assist with the preparation of contract documentation for signature.
  10. Prepare construction project health and safety mobilisation and access plan/s for the construction work.
  11. Assess samples, mock-ups and products for construction project, structural maintainability and operability and health and safety compliance.

Stage 5 – Construction

  1. Assess and approve the principal contractor/s construction project health and safety plans at each site.
  2. Submit necessary documentation to authorities and facilitate permit(s) that may be required to commence the construction work.
  3. Attend site handover meeting/s and lead the construction project health and safety mobilisation and access plan(s).
  4. Attend regular site, technical and progress meetings.
  5. Prepare the revised construction project H&S risk profile, specification(s) and cost estimates / budgets in response to scope of work change/s.
  6. Monitor implementation of the Construction Project H&S plan i.t.o the CH&S specification & further scope of work changes. Recommend stop orders as required.
  7. Monitor the design risk management process.
  8. Perform incident and accident investigations where necessary.
  9. Audit compliance with the construction project H&S plan/s and brief the project management team and contractor(s) following site audits.
  10. Conduct health and safety management system audits.
  11. Facilitate construction health and safety system plan(s) review(s) for continual improvement.
  12. Monitor the compilation of the construction project health and safety file by the contractor(s).
  13. Prepare the consolidated Health and Safety File.
  14. Prepare the ‘OHS report of compliance status for occupation’ element of the health and safety plan(s) for commissioning of the structure(s).

Stage 6 – Close out

  1. Review, discuss and approve the H&S File with the contractor(s) for each site and manage the construction project H&S during the defects & liability period.
  2. Cancel all construction project health and safety legal appointments.
  3. Prepare the health and safety operations and maintenance report.
  4. Prepare the consolidated construction project health and safety close-out report.